16
Onboarding steps
138 min
Per new client
108 min
Automatable
Initial Contact
Text Christine: "Send welcome email to [name] at [email]", she drafts and sends it via Gmail.
10 minAutomatableChristine can create and share a Google Form link customized for your practice.
15 minAutomatableRequires your personal touch, but Christine can draft the pricing summary doc.
10 minManualVoice-note the details to Christine, she adds them to your Google Sheet.
5 minAutomatable
Scheduling & Logistics
Tell Christine to schedule, she checks your Google Calendar and sends an invite.
10 minAutomatableHandled automatically when Christine schedules the meeting.
5 minAutomatableChristine can set a reminder 24h before and send the client a heads-up.
3 minAutomatablePhysical prep is on you, but Christine can create a prep checklist doc.
15 minManual
Documentation
Christine creates a Google Drive folder with the client's name and standard subfolders.
5 minAutomatableText Christine with the client details, she fills in your contract template.
20 minAutomatableChristine can draft an invoice doc and send it via email.
10 minAutomatableVoice-note everything to Christine, she adds structured notes to the client file.
5 minAutomatable
Follow-Up
Christine can auto-send a follow-up email after your first meeting.
10 minAutomatableVoice-note Christine after the session and she books the next one.
5 minAutomatableChristine sends a feedback request email at the right time.
5 minAutomatableThe human touch matters here, Christine reminds you, but you make the call.
5 minManual
Time Saved Per Client
Check off tasks above to see how much onboarding time Christine can save per new client.